Let’s say there are some tasks assigned to you, and you want to show them in your calendar, so that you can schedule time for these tasks much easier. Several tricks can help you deal with it: add and copy tasks to your calendar, and view tasks in your calendar. This article is arranged to guide you how to add/copy tasks to your calendar, and how to view tasks in your calendar easily.
How to add/copy tasks to calendar in Outlook?
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There are two methods to add and copy tasks to calendar. And the easier one is to drag a task to the calendar folder.
Step 1: In the Task view, select a task you will copy to calendar, drag and move it to the Calendar in the Navigation Pane.
Note: In Outlook 2013, please move and drag the task to the Calendar button at the bottom of Navigation Pane.
Step 2: A new appointment window is opening with the content of dragging task. Modify the Start time and End time according to your needs. See the following screen shot:
Step 3: Click the Save & Close button.
Up to now the task is copied and moved to your calendar, and it shows as an appointment in your calendar.
Add and copy tasks to calendar with Move feature in Outlook
The other method is with the Move feature. You can do it as follow:
Step 1: In the task view, select the task you will copy to your calendar.
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Step 2: Click the Move > Copy to Folder in the Actions group on the Home tab in the Outlook 2010 / 2013.
And in Outlook 2007, please click the Edit > Copy to Folder.
Note: If you click the Move > Calendar, it will convert the task to appointment directly, and you won’t find out this task in the task view any longer.
Step 3: In the Copy Items dialog box, select the Calendar in the Copy the selected items to the folder: box.
Step 4: Click OK.
Step 5: It is optional. The new appointment is created with Start time near to current time. If needed, please double click the new appointment in the calendar, and modify its Start time and End time.
View all tasks in calendar in Outlook
Apart from adding and copying tasks to calendar, you can view the tasks in your calendar directly.
Step 1: Shift to the Calendar view with clicking the Calendar in the Navigation Pane.
Step 2: Change the view pattern of your calendar:
Note: If your calendar shows in Month view or Schedule View, the Daily Task List is not available.
Step 3: Enable the Daily Task List view:
Step 5: Arrange tasks by start date:
By now the tasks appear in the Tasks box at the bottom of your calendar. See the following screen shot:
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You can use the Tasks window in Outlook to see what you need to do, when you need to do it, and whether you should have done it awhile ago. On the Tasks window list, due dates clearly show how smartly the whip is being cracked and how close you are to meeting or missing deadlines. A gray line appears across tasks that you complete. Tasks that are overdue appear in red.
Entering a task in the Tasks window
Outlook offers two ways to enter a task in the Tasks window:
The fast way: Follow these steps to enter a task quickly:
1. Click at the top of the window where it says “Click here to add a new Task.”
2. Type a few words to describe the task.
3. Developmental milestones young adulthood. Enter the due date in the Due Date box.
To enter the date, type it yourself or open the drop-down calendar and select a date there.
The slower but thorough way: If you want to get your task set up just right, follow these steps:
1. Naruto clash of ninja revolution 2 story mode. Click the New button, press Ctrl+N, or choose Action –> New Task.
You see the Task form. This form has places where you can enter all kinds of information about your task.
2. In the Task form, describe the task.
3. Enter start and due dates.
4. Describe the task’s status.
5. Prioritize the task.
6. Jot down notes about the task.
7. Click the Save and Close button when you finish describing the task.
By clicking the Recurrence button in the Task form, you can enter a task that gets repeated over and over again. In the Task Recurrence dialog box, describe how often the task recurs. Outlook marks recurring tasks in the Task window with an unusual icon. It looks kind of like a clipboard with a piece of toilet paper stuck to it.
Use the Details tab of the Task form to track the hours that you work on a project, the companies you work for, and how many miles you log going to a fro in your work.
Handling and managing tasks
When the time comes to manage the tasks in the Tasks window, you should be a stern taskmaster. Here are some tips for handling and managing tasks:
Outlook offers a number of techniques for locating tasks in a crowded Task window:
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